HR Coordinator

Swindon, England
£26000 - £30000 per annum
16 Jun 2017
16 Jul 2017
HR Coordinator sw
Sophie Hicks
Specialist Area
HR function
Full Time
Your responsibilities will include
*Inputs and maintains the human resource database and all employee records and files, including hardcopy files. Documents activities as requested.
*Maintains positions and organisational structure in the HR database and publishes org charts
*Maintains employee and manager information on the HR intranet
*Completes reporting functions involving attendance & absence statistics, hire, termination, and transfer data, and other information assigned.
*Work with outsourced partner on immigration applications and renewals
*Administers and monitors relocation reimbursement and partners with relocation companies
*Administers employee health, welfare and retirement plans including starts & leavers and annual renewal administration.
*Receives and responds to requests concerning HR policies/programs. Appropriately routes requests from employees to others for additional information. May respond to practices inquiries via online resources and/or telephone.
*Processes various paper and electronic forms related to documenting human resources activities such as new-hire on-boarding, change-of-status, employment changes, benefits, termination of employment
*Raises employee communication and documents, modification of employment contracts etc.
*May prepare special reports, such as headcount, starters/leavers, absence, diversity, benefits and retirement enrolment and take-up, employment history, compensation etc using HRIS.
*Provides information to employees on matters pertaining to their personal employee information, e.g. employment references
*Conducts on-boarding administration and activities.
*Performs data gathering and analysis as it relates to compensation and/or benefits activities.
*Supports employee exit interview process
*Conducts HR interviews to support the recruitment process
*Supports probation review process with line managers
*Supports intermediate and work reference process with line managers
*Administers Work Permits, work visas, and Work Certificates
*May collate and process payroll information (hires, leavers, changes, variable payments, deductions etc) in conjunction with outsourced payroll vendor, advise on payroll legislation matters, and support payroll audits
*Assist in the development and implementation of HR policies, guidelines and procedures
*Works independently and in teams on longer HR projects as part of the HR Development programme

Experience required

*Applies company policies and procedures to resolve a variety of issues. Has a general proficiency with the tools, systems and procedures required to accomplish the job. May need to consult with senior/specialist staff members on some technical issues.
*Typically 2 to 4 years' experience post university qualifications
*Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Incumbent is fully competent in the duties for this position and will have exposure to some of the more complex tasks within the job function. Exercises judgment within defined procedures and practices to determine appropriate action.
*Normally receives general instructions on routine work, detailed instructions on new projects or assignments with occasional direction for more complex tasks.
*Excellent verbal and written communication skills. Discreet, tactful and confidential. Ability to interface effectively with all levels of staff and build productive internal/external working relationships
*Excellent MS Office skills (Word, Excel, Power Point)
*High attention to detail and high degree of accuracy
*Customer service focus
*Experience using MS-Office and HRIS systems, preferably SAP HR modules
Positive and proactive attitude. Highly self-motivated. A