Payroll Project Manager
Payroll project manager – People team
Reports to: Head of HR Operations
This is a full-time fixed term position for 12 months on Crick terms and conditions of employment.
The post holder will be responsible for all aspects of the payroll service, including management of the outsourced payroll provider, CoreHR and the in-house Payroll and benefits coordinator. The post holder will manage the efficient proactive administrative service, including accurate processing and approval of data, correspondence & information transfer to CoreHR and the subsequent verification of approved data changes. Ensuring the standard operating procedures are followed in line with the agreed Statement of Works.
As the institute is reaching the end of initial service contracts, the post holder will play a key role in the forthcoming review to ensure fit for purpose services befitting a world class organisation. This will include working with a business analyst and project team to:
- review and possibly revise the service requirements
- complete a procurement exercise of the required service, and
- oversee the subsequent implementation.
• Lead the monthly payroll cycle whilst supporting all internal and external parties to ensure sign-off within the agreed timescales, e.g. Finance.
• Manage and develop the Payroll & Benefits Coordinator.
• Manage the day to day relationship with the Payroll Bureau, including leading on a cycle of continuous improvement, the general development of the outsourced payroll service.
• Support the Payroll & Benefits Coordinator with the validation of the approved payroll changes.
• Support the Payroll & Benefits Coordinator with complex payroll queries and calculations.
• Continuously review policies and procedures to ensure best practice.
• Conduct regular audit checks on Crick processes.
• Ensure all work is managed on a confidential basis.
• Lead on payroll function review to update service requirements, working with the business analyst to map this.
• Work with a project team to procure and implement new service arrangements.
Key experience and competencies
The post holder should embody and demonstrate our core Crick values: Bold, Imaginative, Open, Dynamic and Collegial, in addition to the following:
- Experience of running an in house payroll and managing a team.
- Practical up to date knowledge of payroll, pensions and benefits legislation and best practice including:
- Practical payroll processes and their intricacies
- Sound knowledge of UK statutory and voluntary payments and deductions
- Practical knowledge of payroll and HR systems, particularly combined systems
- Working knowledge of HR processes and how they interface with payroll
- Experience of implementing a new payroll operating model, i.e. outsource or in-house.
- Highly numerate and able to report / analyse and interpret data including trends.
- Highly proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
- Experience of working in an environment dealing with highly confidential and sensitive information.
- Excellent interpersonal and relationship management skills.
- Highly adept at problem solving and using own initiative, identifying critical issues with ease.
- Able to think creatively beyond existing local practice.
- Clear, concise verbal and written style, particularly in relation to simplifying technical, payroll, benefits and pensions language.
- Experience of working with an outsourced payroll provider.
- Experience of successfully managing supplier relationships, preferably using service level agreements.
- Experience of using CoreHR.