Human Resources Business Partner

Key Assets
Birmingham, West Midlands
£35,000 to £40,000 pa, company car, BUPA (after 1st yr), 5% employers pension cont, DIS (x2 salary)
25 Jan 2019
25 Feb 2019
HR Jobs Level
Business partner
Contract Type
Full Time
CIPD Membership
CIPD Member

Overall Purpose/Aim:

To provide comprehensive HR/ER advice and guidance to Managers and staff within our client base, the Key Assets Group, in line with the Company’s Vision and Values and to ensure that all regulatory and company requirements are met.

I)             HR Business Partner Overview

Reporting directly to the HR Director, the HR Business Partner actively manages the caseload relating to the requirements of our clients, and offers an effective and professional HR/ER service to staff and Managers in line with Company Policy, Procedures and Employment Law. The Company is non-unionised.

II)            Key Advisory Responsibilities

  • Offer advice and guidance on HR and employee welfare matters such as maternity leave, paternity and other family friendly policies, occupational health referrals, counselling and general absence management.
  • Take a leading role in the company’s Sickness Absence Management strategy
  • Undertake specific projects or policy reviews as directed by the HR Director.
  • Work to deadlines and respond in a flexible way to the changing demands of the Group’s work.
  • Ensure the administration of the ER section is completed:
  • Weekly – update ER KPI spread sheet (inc graphs), weekly starters and leavers
  • Monthly – notification of leavers form, payroll checklist, ensure leavers are closed off on system
  • Liaise with external bodies such as Company Occupational Health Advisors, General Practitioners, local and international government departments and agencies as required.
  • Ensure a constructive approach to employee relations, providing fair and consistent advice and guidance on disciplinary and grievance matters
  • Support the Line Managers in the handling of disciplinary, grievance and capability cases, including investigations and hearings recordings and minute taking.
  • Support Line Managers in the delivery of processes involving company restructures, change management and other organisation/staff matters as required.
  • Help to drive organisational performance by supporting core business objectives.
  • Maintain strict confidentiality in the work undertaken.
  • Keep up to date with information regarding developments in HR practice, employment legislation, CIPD guidance, CPD and sharing knowledge within the team.

III)          Data

  • Assist in the reporting and analysis of HR management information and to update the HR system where required.

VI)          Personnel File Compliance

  • Ensure that any changes in employment are recorded and documented accurately, including completion of CID’s, signed copies of variation of contract letters and signed copies of new job descriptions.
  • Ensure that personnel files are up to date and constantly maintained for inspections and Tribunal claims. 
  • Comply with the housekeeping rules for HR files, ensuring files are structured and stored appropriately and in accordance with Data Protection principles.

VII)         General HR Duties

  • Work as part of the HR Team to assist with administrative support to the Human Resources Department and assist with all general HR activities as and when required.
  • Undertake specific projects or policy reviews as directed by the HR Director.
  • Uphold the positive professional image of the company at all times.
  • Work to deadlines and respond in a flexible way to the changing demands of the Group’s work.
  • Contributing to the continuous improvement of HR systems and practices.
  • Support and maintain good relationships with other companies, colleagues and departments, nationally and internationally.

Additional Duties

  • The post holder will be expected to demonstrate that the Company’s vision and values are at the centre of all they do.
  • The post holder will be expected to undertake training and development deemed necessary for the pursuance of the post
  • The post holder will be expected to reach a minimum basic standard of I.T. competence to be able to use Company electronic systems effectively 
  • The post holder will be expected to ensure to comply with Equal Opportunities Policy and Procedure in all employment practices
  • The post holder will be expected to comply with the no smoking policy in place and ensure that Health and Safety is observed in the course of employment
  • Ensuring compliance with safeguarding procedures, throughout all work within the Company, keeping the Senior Management informed of work in progress
  • It is the nature of work of the Company tasks and responsibilities are, in many circumstances, unpredictable and varied.  All staff are, therefore, expected to work in a flexible way when the occasion arises where tasks are not specifically covered in the Job Description and have to be undertaken.

Person Specification

Education/ Qualifications

•             Fully CIPD qualified to level 7                                                                                     

•             Legal Qualification (desirable)                                                                                   

•             At least 5 GCSE’s including English & Maths                                                                                         

Experience/ Training

•             Must have a minimum three years’ experience of working in a similar HR role                     

•             To be able to evidence an understanding and practical application of the use of IT and electronic communications, including the use of Microsoft Office                                   


•             Experience of proving advice and support to managers on staff matters                                 

•             Experience of interpreting, advising and implementing policies and procedures                  

•             A proven ability to produce a high standard of report writing                                                       

•             Ability to research, analyse and reason data logically and effectively within tight and conflicting timeframes                                                                                               



•             Knowledge of relevant HR policies, procedures, legislation and best practice                        

•             Knowledge of employment law                                                                                

Personal Qualities

•        Ability to communicate effectively with people both verbal and written at all levels with a diverse staff            group                                                                                             

•            Be able to demonstrate effective communication in writing                                                         

•             Ability to work in partnership with internal and external departments and agents             

•             Ability to work on own initiative and as part of a team                                                                    

•             Ability to work with a degree of autonomy, in a creative manner, within Company policies and  procedures                                                                                               

•             Reliability, flexibility and dependability                                                                                 

•             Ability to create a positive working environment where people  have the opportunity to reach their potential                                                                                               

•             Ability to maintain confidentiality                                                                                            

•             Ability to work under pressure and handle changing priorities                                                                     


•             A commitment to Equal Opportunities in all work practices                                                          

•             A commitment to providing a professional and quality service                                                    

•             Ability and willingness to undertake some travel on a variety of road systems                      

•             Ability and willingness to work flexibly including, early morning and evening work as necessary

•             Must possess a full driving licence                                                                                            

•             To be confident dealing with people in sometimes stressful/ difficult situations  

•             Willingness to undertake a DBS check at an enhanced level                                          

•             Be prepared to seek advice where necessary

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