The purpose of this post is to ensure UK Anti-Doping’s human resources (employees and workers) are effectively managed and developed within a high performance culture, to best achieve business strategy.
To provide a centralised HR function responsible for the delivery of UK Anti-Doping’s workforce plan/strategy.
To work alongside the other HR Officer, taking specific responsibility for dedicated ‘service areas’ within UKAD, providing end-to-end HR and recruitment support to dedicated directorates.
To deliver a proactive and flexible HR service by providing relevant and appropriate HR advice, direction and support to UK Anti-Doping’s Heads and Managers team and staff, whilst driving best practice and ensuring compliance with all policies and procedures and employment legislation.
The role will also focus on the people management activities relating to UK Anti-Doping’s field based workers – Doping Control Personnel (DCP) and Education Delivery Network (EDN). The HR Officer will provide consistent HR support, advice and direction to those directly coordinating DCP and National Trainers in the field on
HR policy, procedure, best practice, employment legislation and reward.
Job facts and figures
• The HR Team works with c80 office employees, c230 DCP and c50 National Trainers
Key result areas
Recruitment and Selection
• Coordinate the recruitment and selection process for UK Anti-Doping employees and workers to include the development of job descriptions, preparing advertisements (including uploading to the UKAD vacancies page), identifying appropriate job boards, pre-employment administration and checks. Coordinate, monitor and manage equal opportunities data in accordance with UK Anti-Doping’s Equality and Diversity policy
• Facilitate, participate in and lead on the end-to-end recruitment process, including acting as an HR representative on interview panels, supporting recruiting managers with the process
• Manage and contribute to the development of UK Anti-Doping’s induction process for new employees
• Ensure recruitment and selection administration is carried out effectively
• Monitor probation periods, advise employees and managers in relation to this process
• Work with other members of the HR Team, Logistics and Allocations Team, and Education Team to develop and implement a sustainable recruitment and retention plan for Doping Control Personnel and National Trainers.
Learning and Development
• Take a lead role in coordinating the Logistics Support Group (LSG) to ensure that the Doping Control Resource procedures continually improves, working in conjunction with the Logistics and Allocations Team
• Take a lead role in coordinating and contributing to the development of training and mentoring programmes for Doping Control Personnel and Education Delivery Network to ensure that the accreditation and assessment of these resource groups is to the highest standard
• In conjunction with the Logistics and Allocations Team, support and contribute to the planning and implementation of annual DCP assessment processes and Continuing Professional Development (CPD), including coordinating materials and setting up resources, acting as a point of contact
• Work with the Head of HR to establish and coordinate a platform to improve engagement with field based DCP and EDN
• Work with the Head of HR to design and implement Corporate Learning and Development Programmes
• Ensure all employees, DCP and National Trainers carry out mandatory training, e.g. Equal opportunities/ Bribery Act training
• Coordinate the booking of corporate training courses, manage the training evaluation process
• Assist the Head of HR with managing the annual appraisal process, collating paperwork and recording data, carrying out quality checks, identifying training needs, advising managers and employees of the correct process to follow.
Performance management and reporting
• Provide day to day HR support to managers, employees, DCP and National Trainers
• Develop effective working relationships with key stakeholders
• Assist management, through advice and support as required, with disciplinary/grievance investigations and reports and any subsequent reports and appeal hearings where necessary
• Arrange and attend disciplinary or grievance hearings, arranging appropriate papers and taking minutes of such meetings as required
• In conjunction with the HR, Testing, Results and Education Teams, monitor the performance of the Doping Control resource and National Trainers, ensuring that they deliver their projects and role requirements as specified under their worker agreements
• Manage the Administrator tool for SelectHR (HR database) to include:
• issuing passwords to employees/workers to access the self-service section of the database
• carrying out HR reporting from the database
• resolving employee queries relating to the self-service database
• updating the employee database with payroll changes etc.
• updating organisation charts.
• Responsible for the production of HR Management information (to include absence management) and undertaking follow up action where necessary
• Assist the Head of HR with compiling HR related reports (Remuneration/Board reports).
• Manage the administration of staff joining/leaving the Local Government Pension Scheme (LGPS). Liaise with the Finance Team to ensure all HR amendments are accurately reflected in the monthly payroll run
• Ensure that payroll changes are accurately reflected in Select HR (HR database) and all associated employee/payroll paperwork is accurately filed on individual personnel files
• Monitor employee allowances e.g. healthy lifestyle benefit, pension allowances, interest-free season ticket loans etc.
• Assist the Head of HR with the implementation and administration of the annual performance related pay scheme.
Policy and Projects
• Work with the Head of HR to monitor and update the Staff Handbook and any associated policies to ensure UK Anti-Doping remains compliant with current employment legislation
• Proactively develop and implement new policies where necessary ensuring they meet employment law and best practice
• Support the development of policy and procedures and ongoing continual improvement of the Doping Control resource and National Trainer scheme
• Work with the Head of HR on all HR related projects e.g. organisational initiatives, Investors in People accreditation, Organisational Skills Analysis, Staff Survey etc.
• Supporting the Investors in People action plan
• Policy development and regular review of current UKAD policies and procedures, ensuring compliance with current UK employment law legislation
• Participate and contribute to the UK Anti-Doping internal communications and employee engagement strategy through the monthly Insight Newsletter and weekly Comms Chronicle, collating and drafting content for HR updates distributed across the wider organisation
• Undertake training as deemed necessary and participate in regular personal supervision with Head of HR.
Key internal and external contacts
• UK Anti-Doping Staff
• Doping Control Personnel and Education Delivery Network
• Logistics Support Group
• Logistics and Allocations Team
• Education Team
• Service providers and Consultants
• National Governing Bodies of Sport
• Partner Organisations
• Contacts appropriate to projects
• Internal and External Auditors
• External suppliers and consultants
• Educated to degree level or equivalent in a related subject
• Desirably Associate CIPD qualified or willing/working towards
• Demonstrable experience in Human Resources with a proven background in developing and implementing HR policies and procedures, particularly involving varying types of workforce personnel i.e. contractors/workers and employees
• Demonstrable employee relations experience (supporting the management of disciplinaries and grievances)
• Demonstrable experience in providing consistent and accurate HR advice and guidance
• Experience of working with HR databases and payroll data including pension administration
• Experience of managing sensitive and confidential information
• Proven experience of implementing and coordinating training events/programmes
• Good communication and interpersonal skills, with the confidence to communicate effectively by email, letter and phone to people at all levels of understanding
• Excellent attention to detail, high level analytical and problem solving skills including the ability to calculate risk and take decisive action
• Well-developed Human Resources skills, including experience of establishing positive working relationships with line managers/relevant partners and stakeholders
• High level planning and monitoring responsibility with the ability to work to multiple tight deadlines within a time pressured environment, producing high quality results
• Ability to use initiative and judgement, with a pro-active approach to problem solving
• Full competence in the use of Microsoft Office
Working hours are 36 hours a week although flexibility is required in order to ensure core objectives are achieved. Some out-of-hours work, particularly weekend work, conference calls with international colleagues outside of core work hours, and occasional travel, will be required.
This job specification should not be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in light of the changing needs of the organisation.