HR Manager

Location
Wigan, Greater Manchester
Salary
£34,101 - £35,796 per annum
Posted
21 May 2019
Closes
13 Jun 2019
Specialist Area
General HR Function
HR Jobs Level
Manager
Sector
Education
Contract Type
Permanent
Hours
Full Time
CIPD Membership
CIPD Member

To have responsibility for the HR function and HR team on a daily basis providing a comprehensive and effective HR service to the Principal, Senior Management Team and line managers, In particular:

  • To provide a comprehensive advice and support service
  • To develop, implement and review HR policies and procedures
  • To ensure an effective recruitment, selection and induction process of staff
  • To ensure that the College is legally compliant in all its HR processes including the safer recruitment of staff
  • To ensure that the college’s safeguarding obligations are met in relation to our employment practices

MAIN RESPONSIBILITIES:

Advice and support

  • Act as the first point of contact in relation to all internal/external HR related enquiries
  • Take a pro-active approach in advising the Principal and managers on statutory changes and developments in HR practice
  • Advise on most effective and safer recruitment practices
  • Actively support managers in identifying and responding to staffing issues, and ensure that all employee relations casework (i.e. discipline, grievance, sickness absence) is progressed promptly and fairly and that managers are professionally supported and advised – taking legal advice where necessary.

HR policies and procedures

  • Ensure the college’s HR policies are developed, updated and reviewed according to the college’s specific needs and following developments in employment law and best practice
  • To consult with the relevant trade unions on policies.
  • Update the staff handbook and college intranet with our agreed HR policies
  • Develop flowcharts, guidelines and sets of practical templates, forms and checklists to support managers and staff
  • Deliver staff and managers’ briefings on HR policies and practices as required
  • Advise managers on performance management, ensuring effective processes are in place to meet organisational objectives and address issues of underperformance
  • Promote and support good practice in the management of equality and diversity

Recruitment and induction

  • Plan and implement the recruitment process for all vacancies, using agreed processes and within the recruitment budget
  • Advise managers on the recruitment process, to ensure compliance with legal requirements and best practice to achieve positive outcomes
  • Manage and maintain the Single Central Register of appointments in accordance with safer recruitment legislation
  • Conduct DBS checks on all College and prospective staff in accordance with legislation.
  • Source staff cover as appropriate and at the request of the Principal
  • Liaise with recruitment agencies at request of Principal, ensuring documentation is provided in a timely manner
  • Manage agency service level agreement and turnaround times
  • Oversee the recruitment and selection process. To include:
    • Preparing job packs including up to date job descriptions and person specifications

      (in conjunction with relevant line manager)

    • Drafting adverts and providing estimated costings
    • Liaising with advertising / recruitment agencies as agreed
    • Providing a sound candidate response service when recruiting directly
    • Facilitating the selection process (shortlisting and interviews)
    • Ensuring suitable references and recruitment checks are taken up including DBS, references, qualifications, medical, asylum and immigration checks
    • Offering feedback to unsuccessful candidates
    • Reporting back on equal opportunities monitoring and candidate statistics.
  • Manage the overall induction process for all new staff, to include:
  • Reviewing the induction checklist, ensuring all tasks have been carried out
  • Organising induction briefings
  • Acting on requests for training (after line manager’s assessment of new staff members’ needs).
  • Ensuring probationary targets are set when a new employee starts work, and that probationary appraisals take place
  • Advise, support and train new managers in effective management and HR best practice

HR Administration

Develop and maintain HR administrative systems to include and assist the HR team by:

  • Updating records of employees and job roles with essential contract details and key

    Information in line with Data protection and GDPR guidelines and ensuring staff are aware of data held

  • Processing of new starters
  • Ensuring that relevant pensions administration is carried out
  • Responding to any staff queries for HR information
  • Management of sickness absence, all forms of leave including lieu leave and flexible working arrangements
  • Preparation of staffing statistics to assist in the planning process.
  • Ensuring appraisal forms are collated and training needs recorded in order to develop a

    training plan

Training and development programme

  • Working with senior managers, facilitate and implement an organisation training plan, including researching suitable training providers, co-ordinating training delivery and evaluating the effectiveness of the programme
  • Liaise with professional development bodies and networks to disseminate opportunities for professional development and training events, exploiting the offers of free places wherever possible

Pay and benefits

  • Prepare an annual report on pay trends using the CIPD labour market outlook survey when requested by Principal
  • Develop staff benefits as needed, and in conjunction with the Finance Director, liaise with our pension provider to disseminate information on the pension scheme
  • Manage other benefits as required (eg Childcare Vouchers, Eyecare vouchers)

Management of budgets

  • Participate in the strategic and annual planning process, and prepare annual plans and budgets for HR as needed
  • Advise managers on staffing issues, including costing of new posts
  • Prepare budgets for staffing related investments and costs, including recruitment, training and development budgets

Change Management

  • Act as project manager for HR initiatives, preparing plans with appropriate milestones and deadlines
  • Support, lead and develop all HR change management activities including employee engagement projects, redundancies, restructures, TUPE and cultural change programmes.

Employee Relations

  • Advise staff and managers on policy issues and contractual entitlements
  • Look into welfare related issues, and provide appropriate support particularly in cases of staff ill health or disability ensuring appropriate work with managers and occupational health
  • Assist managers in reviewing team structures and provide advice in the management of restructuring, including consultation processes
  • Act as the college’s expert in managing conflicts at work, including grievance and disciplinary matters

Reporting

  • Oversee the completion of College surveys relating to staff including any returns to external bodies as determined by the Principal
  • Prepare HR quality documentation and self-assessment report
  • With the Principal, prepare HR reports for governors
  • Oversee the reporting of daily absence to the Principal and appropriate staff
  • Ensure the staff attendance database is maintained
  • Develop staff attendance procedures and provide management reports as and when necessary

Payroll and Pensions

  • Manage the College payroll provision and notify the external payroll contractor of all matters relating to the remuneration of staff
  • Ensure completion of appropriate paperwork for any changes to payroll scales, joiners, leavers, salary and any deductions for whatever purpose and update the payroll report accordingly
  • Process and check monthly timesheets and any expenses claims
  • Check and monitor the output from the payroll contractor to ensure accuracy
  • With the Principal and Director of Finance, review the contract for payroll services on a three yearly basis

Other duties that may be appropriate

  • Represent the HR department/college at internal and external meetings, agencies and employment networks
  • Lead and/or support, as appropriate, on consultative discussions and negotiations with the college trade unions or regional officials, including the college’s regular JCC (Joint Consultative Committees) meetings
  • Carry out any other duties commensurate with the grade and general responsibilities of the post

Similar jobs

Similar jobs