Henlee Resourcing

HR Coordinator / Assistant - 12 months

Swindon, England
£22000 - £25000 per annum + benefits, possible study and scope!!
22 Oct 2019
12 Nov 2019
Lee Krawczyk-Brown
Full Time
Henlee Resourcing is working in partnership with this niche Organisation with a base in West Swindon to recruit a talented HR Coordinator / Assistant for an initial 12 month contract. This role will suit a progressive HR Administrator / Assistant who is CIPD Level 3 qualified (or at least studying) looking for their next step on the HR progression ladder.

You will provide hands on day-to-day administrative and first stage Employee Relations support to the HR team and all Employees to enable effective people management across all levels. You will support daily HR activities and assist in coordinating HR policies, processes and relevant documents.

Duties and Responsibilities

* Provide efficient, accurate and timely administration for HR as well as stage 1 advice and guidance to Managers and Employees on a range of HR / Employee Relations matters
* Support managers and employees with the probation process seeking guidance as necessary
* Manage the new starter process, including offer letters, contracts and references and arrange new starter Company and HR inductions
* Manage the absence management process
* Assist with new starter inductions for new Employees
* Manage the leavers process and arrange exit interviews
* Update organisation charts and the HR intranet
* Complete references for ex-employees
* Schedule training and group sessions including booking hotels and ordering food when required
* Coordinate the Company's charity events and manage the payment of monies
* Update employee records and process any employee changes to terms and conditions, including associated administration and updating HRIS
* Maintain Company benefits administration
* Ownership of the Company health and safety processes and auditing
* Organise and maintain effective filing and information systems including the electronic and paper-based employee files
* Maintain the HRIS and the documents within it
* Manage the ordering and stock keeping of event merchandise
* Minute taking in meetings when required and listening to transcribed minutes to check accuracy
* Manage the HR subscriptions to ensure annual fees are paid
* Open and distribute incoming post for HR accordingly
* Assist with HR project work as required

Personal Qualities and Attributes

* Qualified to CIPD Level 3 or studying / willing to undertake the qualification
* Excellent oral and written skills which facilitate effective communication at all levels
* Discrete and professional with the ability to understand the sensitivity of information they will be exposed to and an aptitude for maintaining information silos as needed
* Ability to use own initiative and take ownership of work but recognises when to escalate issues
* Meticulous attention to detail
* Enjoys a fast-paced environment and is able to multi-task in an organised manner displaying excellent time management skills
* Flexible approach to work tasks whilst understanding how to prioritise
* Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues
* Approachable, confident, comfortable being challenged and able to stand your ground when required

If you are looking for an interesting and varied role with scope to progress in an organisation that is growing, and you possess the above skills / competencies, we are keen to hear from you.

Henlee Resourcing is a specialist full service human resources recruitment consultancy operating across the South West, M3 / M4 / M5 corridors.

By applying for this role you are agreeing to the terms of our Privacy Policy which can be found by clicking on / copying and pasting the following link to your browser: http://henlee.co.uk/privacy-policy/