HR Assistant

Chelmsford, England
Up to £21000.00 per annum
11 Sep 2020
11 Oct 2020
Shelly McKinney
Specialist Area
General HR Function
Contract Type
Full Time
HR Assistant based in Chelmsford £21,000

Your new company
A HR Assistant is required on a permanent basis, based in Chelmsford. The role will provide day-to-day HR administrative support for the organisation, supporting managers and employees with all aspects of administration of the employee life cycle. This role is working within a friendly, supportive team.

Your new role

* Provide support for the whole HR team, but working closely with the wider HR team
* Take responsibility for the reorganisation of the current HR filing system
* Carry out audits in relation to eligibility to work and equal opportunities
* Ensure all files are kept up to date with all relevant paperwork being filed correctly
* Answer relevant HR queries over the telephone and by email
* Processing and monitoring Criminal Reference checks when they are required
* Administrate key HR processes including new starters; pre-employment checks (including eligibility to work), appointment letters, provision of contracts and enter details onto the electronic personnel/payroll system
* Monitor the probationary period; diarise key dates and prompt managers
* Maintain sickness absence records
* Administer changes to employee's contractual terms
* Administer the leavers process
* Respond to reference requests
* Note-take for various Employee Relations issues relating to Disciplinary, Grievance, Capability, Sickness absence management and Performance Management
* Provide ad-hoc support to the Payroll Co-ordinator; enter data and retrieve data from the electronic personnel/payroll system as and when required, regularly send pay related correspondence to a large number of employees
* Provide ad-hoc support to the Training Manager and Health and Safety team.
* Regularly send personnel related correspondence e.g. questionnaires and staff newsletters to a large number of employees

What you'll need to succeed

* Previous HR administrative experience
* CIPD level 3 qualified
* Excellent administrative and organisational skills
* Excellent communication skills
* Good level of numeracy
* Must be able to demonstrate sound IT skills including excel and word
* Ability to manage their time and manage multiple deadlines
* Excellent attention to detail
* Pro-active with the ability to use their own initiative
* Experience of working under pressure
* Honesty and integrity

What you'll get in return
Working hours 09.00 - 17.30
Private healthcare
25 days holiday & Bank holidays
Sick pay

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at

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