HR Business Partner
OMEGA MULTI-ACADEMY TRUST
HR BUSINESS PARTNER
Full time (37 hours per week), term-time only plus 6 weeks (pro rata)
(Hours are flexible due to requirement to work outside of normal hours)
Proposed Salary Range: NJC pt 42 £45,859 to pt 45 £48,863 (pro rata £43,493 -£46,342)
Actual salary is dependent on skills & experience
Closing date: Monday 5th October (noon)
Interview date: TBC
This is an exciting opportunity to join a developing Multi-Academy Trust of five (soon to be six) schools, predominantly serving its local community in West Warrington (and Alsop High School, Liverpool from November). The role is a key part of the developing central services team and will evolve with the Trust, which is in its infancy, having been established in January 2018. The Trust’s strategic objectives focus on providing the best possible school experience for its pupils and staff, aiming to be the best employer possible. The role will be based in the Omega Teaching Centre, in Warrington, however the ability to travel to individual schools is a necessity. The purpose of the role is to provide a comprehensive HR service for all staff within the Omega Multi Academy Trust. This role will lead the HR team of three and cover all aspects of people management. Support is currently provided externally by the Schools People and Payroll by the Warrington Borough Council Payroll Services.
REPORTS TO CEO
RESPONSIBLE FOR HR Officers
WORKING RELATIONSHIPS Executive Leadership Team and relevant external support providers.
All Staff: Central team, Headteachers, teachers and support staff
Finance Team and Payroll provider
- To provide a strategic overview of the staffing profile to inform the Executive Leadership Team.
- To review all HR-related policies and advise the Executive Leadership Team on all HR matters and related administration and employment law, supported by the Schools People as required.
- To manage and lead all aspects of contractual change from recruitment to termination, including pensions, pay and leadership awards, flexible working requests and maternity leave.
- To ensure accurate record keeping and administration to support the HR function within the Trust, keeping all personnel files up to date, including all aspects of absence management.
- To provide a support function for academy staff on any matters relating to their employment, liaising as appropriate with the relevant associations, payroll and pensions providers.
Principal responsibilities of the successful candidate will be:
1. Human Resources Strategy
- To provide a strategic overview of Trust-wide HR to inform the Executive Leadership Team.
- To review systems and practice regularly to maintain an efficient and effective service.
- To provide an overview of staffing profiles and planned areas for development, incorporating proactive strategies for talent spotting, succession planning and leadership capacity review.
- To advise on national policy changes and research guidance on employment law as needed.
2. Human Resources Policy and Administration
- To review all HR-related policies, ensuring they are up-to-date and reflect the Trust’s values.
- To ensure accurate record-keeping and administration to support the HR function within the Trust.
- To oversee all aspects of staff absence management.
- To review the staff handbooks and communication, ensuring regular reminders are provided centrally for all leaders on policy or legal change.
3. Staffing Contacts and Associated Administration
- To lead recruitment, including advertising, short-listing and interview schedules.
- To lead the employment process, including invitation, offer, contract and confirmation correspondence, as well as the appropriate staff induction programme.
- To produce new job descriptions and person specifications in the corporate format as required.
- To complete and monitor all DBS, List 99 and Safeguarding employment checks and ensure regular monitoring of the academies’ Single Central Record, in liaison with the Director of Safeguarding.
- To monitor and plan required Safer Recruitment training for interviewers.
- To manage and lead all aspects of contractual change from recruitment to termination, including pensions, pay and leadership awards, flexible working requests and statutory entitlements (including maternity/paternity/adoption) and leave of absence.
- To maintain individual and whole staff absence records and provide an overview with reasons/ impact.
- To review and manage the ‘back to work’ procedure, prompting line-managers and recording interviews.
- To maintain necessary documentation for employment, pay, pensions and staff benefits.
- To maintain the staff database and all personnel files with changes to conditions, leave entitlement, review dates for probationary period, etc. and maintain the SIMS on-line system for reporting.
- To ensure GDPR compliance with regards to storage and retention of employee documentation.
- To provide relevant information to the CEO/CFO, Finance Team, Payroll and Pensions providers.
4. Professional Development and Staffing Support
- To provide a support function for academy staff on any matters relating to their employment.
- To liaise as appropriate with the relevant associations, payroll and pensions providers.
- To manage procedures and paperwork for disciplinary, capability and grievances cases.
- To provide advice to staff and to manage referrals to the Occupational Health provider as necessary.
- To support return to work interviews, staff welfare, long-term sickness, redeployment, retirement, redundancy and dismissals as required.
- To provide regular communication with all staff on any HR-related matters and associated updates.
- To review the Appraisal policies and processes for all staff, ensuring fairness and opportunity.
5. Human Resources Review and Reporting
- To provide termly and annual reports on all staff-related matters for CEO, Trustees and LGBs.
- To provide information in preparation for and attend Trustee Board meetings.
- To complete and oversee School Workforce Census and other returns as appropriate.
- To be responsible for all HR processes and procedures.
- To lead and advise the CEO, Executive Leadership Team, Trustees and Governors on all HR matters, providing accurate and prompt information and reports.
- To ensure the maintenance of correct, accurate and up-to-date staff records and database, which inform a current and detailed staff profile to facilitate leadership decisions.
- To provide accurate pay details and advice on request for all leaders and employees.
- To work with the trade unions through the JCNC, contributing to HR matters and policy review, including pay and appraisal policies.
- Undertake appropriate and regular training and development to maintain knowledge and improve practice.
- Attend briefings and participate in professional development opportunities.
- Keep up-to-date with current educational developments and legislation affecting Human Resources.
- Participate in regular performance management for self and lead appraisal reviews for direct report staff.
This job description is subject to special employment conditions relevant to working in school, which will be updated in accordance with the latest legislation and guidance:
- Enhanced DBS disclosure; and two supportive references.
- Safeguarding and Promoting the welfare of Children and young People: adherence to academy policies and procedures at all times.
- Health and Safety: compliance with academy policy and taking responsibility for relevant risk assessment and personal H+S.
- Confidentiality and Data Protection: compliance with the relevant Acts and observing and maintaining full confidentiality and security for all personnel details, personal, contractual and salary related matters.
- Equality and Diversity: compliance with academy policy and Equality Duty obligations, ensuring all dealings with others are based on respect.
The post-holder must uphold the Trust’s ethos and values, promoting the safety, happiness and well-being of staff and students of the academy.
This job description is not a comprehensive definition of the post by including every task and function in full detail and will be subject to modification or amendment at any time after consultation with the post-holder. Employees of the Trust will be expected to comply with any reasonable request from the Executive Leadership Team/direct line-manager to undertake work of a similar level, commensurate with the grade and job title, which may not be specified in this job description. Employees are expected to be courteous to colleagues and provide a welcoming environment to all who may visit or contact the Trust.
Employees are expected to carry out their duties in the most effective, efficient and economic manner.
Employees are expected to be committed to continue their own personal development in the relevant area, undertaking training as deemed necessary and to maintain any relevant certification/qualification compliance for their role. Employees are expected to participate fully in the staff appraisal review process.
This post is subject to a six-month probation period.
To access and complete an application pack and view the Job Description and Person Specification please click on the apply button below where you will be redirected to our website. Please send all completed applications to Catherine.firstname.lastname@example.org directly.
CVs WILL NOT BE ACCEPTED
Closing date: noon on Monday 5th October