HR Support Apprentice

Are you looking to kickstart your career in HR? 

Are you highly organised with exceptional administrative skills? 

Do you understand the importance of confidentiality and discretion?

We are looking for an HR Apprentice with a keen interest in HR to join our Twickenham-based team.

Reporting to our HR Business Partners you will work alongside HR, Payroll, Recruitment, Learning and Development, and Communications in helping to ensure that we deliver both a high level of support to the business and a great people experience to everyone who works (or hopes to work) at Haymarket. At the same time, we will support you in your studies to gain a Level 3 Human Resources qualification. 

Why work with us?

Haymarket is a successful international specialist media company.  We have over 70 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions.

Our Culture 

Haymarket has been creating world-class media for over 60 years. Our 1,400 talented professionals make us who we are. We invest in our talent: creating great workplaces, great learning opportunities and great careers. Our team culture is collaborative, vibrant and sociable. We give you the tools to work flexibly, move around our environment freely and collaborate with your colleagues.

Job description

Key Responsibilities

• Starter and leaver administration:
• Creation of offer letters and contracts of employment 
• Responsibility for right to work checks and the filing of relevant right to work documents
• Requesting employee references; checking and reporting any irregularities to HRBPs 
• Coordination of new starter inductions 
• Drafting and sending of probation confirmation letters
• Supporting Business Partners with exit interview surveys and process
• Liaison with IT and Facilities to ensure starters and leavers equipment is issued and returned

HR Administration:

• Manage individuals personal files in Business World ensuring that all communication and relevant documents are uploaded
• Support the administration of our performance review process
• Working with our Payroll Coordinator to ensure all questions sent to the HR inbox are answered in a timely manner
• Draft salary review letters for HR Business Partners
• Visas and right to work
• Keep accurate records of our peoples right to work for immigration purposes
• Assist HR Business Partners with checking and monitoring visas during the annual right to work audit

Learning and Development Administration:

• Support the Learning Manager with ad-hoc UK training administration, which may include booking of courses,
• Work with the Learning Manager to ensure My Knowledge (our learning management system) is updated with all training courses booked and attended
• Ensure that the induction content in My Knowledge is relevant and up to date

Payroll & Benefits:

• Develop a working knowledge of payroll process and responsibility for updating payroll in the absence of our Payroll Coordinator
• Develop a working knowledge of our Company benefits and reward platform

Desired Skills & Experience

Experience:

• Office/admin experience, preferably within HR
• Experience of office suite applications (we use Google)
• Experience of database management

Competencies:

• Keen interest in a career in HR and able to understand the purpose of the department and the value it brings to a business.
• Highly motivated and a proactive team player
• Self-sufficient and confident at putting ideas forward
• Strong aptitude for IT systems
• Confident at interacting with people at all levels 
• Analytical with an eye for detail
• High regard for confidentiality
• Proactive and flexible; willing to learn new skills 
• Problem solver who approaches tasks creatively
• Highly organised, efficient, with the ability to remain calm under pressure
• Honest and open
• Good relationship-building skills
• It is also important that you have the right to work in the UK

Other benefits include:

• Competitive salary
• Comprehensive training and career development programme
• 25 days holiday per year (increasing 1 day per year of service up to 30 days)
• Generous contributory pension scheme
• Season ticket loan on passing probationary period
• Flexible benefits scheme to suit your lifestyle

Required qualifications

English and maths plus three other GCSE’s or equivalent in any subject at Grade A-C

Equal Opportunities Statement

As a global business operating in diverse markets, Haymarket is inherently multicultural.  Globally we are committed to attracting, developing and retaining talent who reflect the communities we serve.   We equally recognise our broader responsibility to society as a whole. We will use our power and influence to drive diversity, equity and inclusion within our markets. 

As such, we are proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.  

Come and join us and see for yourself how Haymarket is a rewarding, exciting and fun place to work!

Important information

To be eligible for a Government funded apprenticeship you must have lived in the UK or European Economic Area (EEA) for the last 3 consecutive years.