HR Manager - Job Description
The successful candidate will have an essential role in leading, managing and developing the HR provision at Greenshaw High School. The post-holder will be responsible for operational HR activities as well as contributing to and supporting the strategic objectives of the school, ensuring compliance with school policies, employment legislation and best practice, as well as promoting effective employee relations.
The HR Manager is accountable to the Director of Operations.
The main duties and responsibilities will include:
- Responsibility for the co-ordination and production of letters of appointments and contracts to all employees, including carrying out relevant employment vetting checks e.g. DBS, Occupational Health, right to work, qualifications, references;
- Responsibility for ensuring the Single Central Register (SCR) for all employees, visitors and Governors is kept fully up to date and meets safeguarding requirements as set out in safer recruitment legislation;
- Responsibility for implementing the induction process for all new staff, governors and visitors; this includes organising vetting checks, arranging IT log-ins, issuing ID badges;
- Responsibility for organising 6 month probationary review meetings for all staff and 5 year service letters for all support staff;
- Ensuring that all staff personnel details are included in individual secure personnel files and that the school’s HR databases (PS People and SIMS.net) are fully maintained. This includes logging of all staff training and compiling the School Workforce Census;
- Overseeing and managing staff attendance procedures, including:
- Issuing sickness certificates and leave of absence forms;
- Logging all absence in staff personnel files and notifying payroll;
- Compiling statistical absence reports;
- Ensuring there is a consistent and regular line of communication with all absent colleagues;
- Processing Occupational Health referrals, monitor progress and arrange Independent Medical Assessments if necessary;
- Organising sickness review and return to work meetings, where applicable.
- Monitoring and recording annual leave and holiday working for all support staff;
- Liaising with the appropriate body to ensure the registration and appropriate induction of Newly Qualified Teachers (NQTs);
- Responsibility for processing statistical information from the school’s HR systems, such as payroll and staff details, as requested by the Greenshaw Learning Trust.
- Managing the administration relating to recruitment, to include:
- Co-ordinating applications;
- Shortlisting procedures;
- Interview arrangements;
- Safer recruitment matters;
- Vetting and barring checks;
- Reference request;
- Acting as the first point of contact for all prospective candidates
- Responsibility for managing the payroll for the school’s directly employed staff, to include:
- Ensuring that all staff (permanent, temporary and casual) are paid in accordance with their agreed terms and conditions;
- Preparing monthly payroll returns, including contract changes, additional hours (overtime and additional payments), new starters and leavers, sickness deductions, maternity and paternity pay, salary sacrifice deductions, changes in personal details;
- Checking the monthly payroll report for accuracy and correcting where necessary, liaising with staff on salary changes;
- Updating the Finance team with the monthly payroll figures and ensuring that payments are allocated to correct budgets;
- Supporting the Director of Operations and Headteacher in maintaining accurate staffing salary budgets;
- Submitting relevant data to the TPS/LGPS in accordance with the Service Level Agreement within the school and the Greenshaw Learning Trust.
- Co-ordinating the performance management process for support and teaching staff to ensure that meetings and relevant supporting paperwork are completed within the appraisal timetable;
- Co-ordinating staff training needs following the appraisal cycle for all staff and maintain the staff training records to include all training on a regular basis;
- Responsibility for ensuring that all staff have completed the EduCare training modules relevant to their role, as defined by the Greenshaw Learning Trust.
- Be responsible for keeping up to date with the requirements of the role, by attending appropriate INSET and meetings, and keeping abreast of changes in legislation;
- Be aware of and comply with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person;
- To undertake any other duties commensurate with the post as may be required by the Line Manager or Headteacher.
Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified.
The job description, in consultation with the post holder, may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title.
HR Manager - Person Specification
The person specification shows the abilities and skills you will need to carry out the duties in the job description. Shortlisting is carried out on the basis of how well you meet the requirements of the person specification. When you complete your statement of suitability, you should mention any experience you have had which shows how you could meet these requirements.
Education, Qualifications and Training
- Educated to at least A-level standard (or equivalent)
- Educated to at least GCSE grade C standard in English and Mathematics (or equivalent)
- Willingness to undertake ongoing training
- Educated to degree level
- CIPD qualified, or workings towards a CIPD qualification
Experience and Knowledge
- Experience of working in a personnel-related environment
- Knowledge and understanding of key HR processes e.g. recruitment, appraisals, absence management
- Working knowledge of relevant HR issues and an up-to-date understanding of HR good practice
- Experience of HR systems and databases
- Experience of managing a payroll system and some knowledge of PAYE
- Practical experience of word processing, excel, e-mail and other office electronic applications
- Experience of working in a school or similar establishment
- Experience of school data and information systems in a school environment (SIMS)
Aptitude and Skills
- Ability to use initiative to improve process and to be creative and analytical in order to find solutions to complex HR issues
- Courteous and effective when dealing with people, able to exchange information in a tactful and diplomatic manner
- Ability to maintain confidentiality and deal sensitively with related issues/individuals with tact, diplomacy and discretion
- Ability to work quickly, methodically and accurately under pressure and act flexibly to support others and respond to unplanned situations
- Excellent verbal and written communication skills, and the ability to communicate with colleagues, students, parents and other visitors in a professional manner
- Good interpersonal skills and an ability to develop and maintain effective working relationships
- Efficient, accurate and excellent attention to detail
- Ability to work under pressure and to strict timelines
- Excellent organisational and administrative skills
- High standard of literacy and numeracy
- Knowledge and understanding of the education sector, a desire to work in a comprehensive school, and a willingness to contribute to various aspects of school life
- Ability to appropriately deal with confidential information
- Desire to enhance and develop skills and knowledge through CPD
- A commitment to safeguarding and the highest standards of child protection
- Recognition of the importance of personal responsibility for Health and Safety
- A commitment to the school’s ethos, aims and its whole community