People Administrator (HR / Recruitment)

People Administrator (HR / Recruitment) 

Chippenham, Wiltshire

£22,000 - £23,000 per annum – depending on skills 

Contract type: Permanent

Working hours: Full Time
 

About us

In April 2021, our client merged to create a bigger, better, organisation. They were created in order to deliver their purpose of Building Better Lives. Building Better Lives means that they exist to provide the affordable homes and care services that enable people to achieve their full potential, without having to worry about the quality, affordability and safety of their housing and care.

As a charitable housing provider, they provide over 25,000 homes to more than 54,000 people. They deliver over 3 million hours of care to individuals every year. They have a geographical reach from the north east, to the south west of England.  And they employ around 4,000 people.

They are committed to providing great homes and care, in a great neighbourhood, with great service.
 

About the role 

Our client is now recruiting for a People Administrator to oversee and support their People department, acting as the first point of contact for all People-related queries from employees and external partners. 

The People Administrator role responsibilities include maintaining and updating employee records, managing People related documents such as employment records and updating internal databases such as holiday and leave. As a priority, you will handle the majority of employee documentation, including contracts, recruitment paperwork and starter packs. 

Ultimately, you should be able to ensure that the People department supports their employees, whilst conforming to labour laws.

You will be required to carry out all administrative tasks in the recruitment process, including preparing recruitment documents, draft and place adverts on internal website/Intranet as well as external job boards, log application forms and file interview notes.

You will be responsible for administering the process for new employees including preparing contracts of employment, offer letters, process all pre-employment checks and update relevant spreadsheets and internal systems, as well as managing the completion and return of all new starter documentation.

The role will also involve you ensuring all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to Payroll Manager – this will include contractual variations, new starters, leavers and contractual / employee benefits.

You will process employee record amendments on the People management system, whilst being passionate about providing a high quality of service at all times, to their internal and external customers. As a result of this, you will prepare and amend any documents where necessary, for example employment contracts, recruitment guides and process flows.

About you 

It is essential that you have a CIPD level 3 in Human Resources (working towards) or hold equivalent experience within an Administration role.

You will have experience of working within a challenging multi discipline HR environment and have previous experience of recruitment and selection processes. 

You must have a working knowledge of GDPR and handling private and confidential files and you must understand the need for compliance with policies and procedures. You will be required to maintain and continually improve your working knowledge of relevant employment legislation, case law and HR best practice by regularly attending employment law seminars and seeking/reading updates. 

It is essential that you can tailor communications to the varying needs of audiences and be able to explain technical information in a clear and concise manner using various communication methods e.g. written and oral. 

You will have exceptional organisational skills and attention to detail, be able to meet deadlines and commitments and have strong organisational, time management and prioritisation skills with the ability to meet deadlines and to determine an appropriate course of action in spite of changing demands.
 

Benefits

In support and recognition of their colleagues who will help them deliver their employer strategy, they offer a fantastic benefits package. This includes; annual holiday entitlement (plus statutory bank holidays); a defined contribution pension scheme; trust based flexible working and a Confidential Employee Assistance Programme (EAP). 

All individuals who apply to work here are considered on their merits in line with their Diversity and Inclusion strategy and policy.

Our client is a Disability Confident Employer therefore they actively encourage applications from individuals with disabilities and try to provide access, adjustments, equipment or other practical support where required. All applicants with a disability who meet the ‘essential eligibility criteria’ for the role, as detailed in the job description, are guaranteed an interview.

If you need any assistance, adjustments or adaptations throughout our selection processes please let them know.