Head of HR

Job purpose:

• To be responsible for ensuring UK Anti-Doping’s (UKAD) human resources (staff and workers) are effectively managed and developed within a high-performance culture, to best achieve business strategy
• To maintain and develop a centralised HR function responsible for the delivery of UKAD’s people strategy
• To provide proactive, consistent, people management support, advice and direction to managers on HR policy, procedure, best practice, employment legislation and rewards and benefits

Job facts and figures

• Working with a defined annual HR budget authorised by the Director of Finance (currently approx. £58k) with approx. 75 office staff and 250 field workers
• Supported by and responsible for the management, development and motivation of the HR team (currently two CIPD qualified HR Officers)
• Operational decision-making responsibility on allocated projects

Key results areas

Recruitment

• Responsible for the development and implementation of a recruitment and retention plan for UKAD’s staff and workers
• Responsible for the management of all aspects of staff and workers recruitment, contractual changes and leaver process

Learning & Development

• Facilitate the Performance Development Plan (PDP) process to support line managers in completing annual performance reviews for all staff including 360° feedback. Some training may need to be arranged for new line managers leading PDPs for the first time. The PDP process also needs to be supported by a complete set of staff job descriptions held as HR records. Where appropriate, job description evaluations should to be arranged
• Develop UKAD’s Learning and Development Programme to ensure staff are sufficiently skilled in order to deliver the business plan, including conducting organisational skills-based audits
• Manage the training and mentoring programmes for Doping Control Personnel (DCP) and National Trainers to ensure that the accreditation and assessment of DCP and Educator resource are to the highest standard, minimising the exposure of risk to the organisation
• Analysing training needs in conjunction with departmental managers

Performance management, business delivery and reporting

• Development and implementation of the people strategy to support UKAD’s strategic objectives, including organisational development and change processes
• Contribute to the Doping Control Observer group (LSG) to ensure the DCP are appropriately skilled and performance managed
• Performance manage staff against their employment contracts and workers against their terms and conditions to manage risks
• Develop HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels
• Carry out regular audits and quality checks on performance reviews to ensure quality and consistency
• Manage the production of management information; monitor, analyse and interpret data to proactively assist managers in decision-making and action planning
• Provide reports and information for the Remuneration and Human Resources Committee, Quarterly Business Review and Board
• Ensure that UKAD carries out accurate and timely statutory and government reporting

Staff & workers engagement

• Conduct quarterly and annual staff and worker surveys to monitor and influence levels of staff/workers engagement
• Consult with staff/workers on key policy areas and HR practices which affect them
• Lead the Staff Consultation Forum including chairing monthly meetings
• Act as internal facilitator and mediator as required
• Manage UKAD’s Investors in People status and action plan

Employment law and compliance

• Maintain and update UKAD’s Staff Handbook and policies and procedures, ensuring that it is compliant with best practice and employment legislation; brief line managers on key employment policies and practices and overseeing compliance with them
• Provide pragmatic and consistent advice and guidance to managers on disciplinary, grievance, attendance and performance issues; interpret and advise on employment legislation
• Promote equality, diversity and inclusion as an integral part of the culture; chairing UKAD’s EDI working party and driving implementation of the EDI action plan
• Ensure compliance with data protection legislation in relation to staff/worker records
• Manage the organisation’s HR risks and quality management processes
• Drive continuous improvement in the provision of HR support, identifying improvement opportunities including increased use of digital tools

Reward

• Oversee accurate payroll changes (working in conjunction with the Payroll Officer), ensuring HR and Payroll data is accurately analysed and reported to auditors
• Be jointly responsible, with the Finance Manager, for authorising the monthly payroll, and take specific responsibility for ensuring changes are made in accordance with the contractual and statutory framework, with documented authorisation from the budget holder to be held on the staff records
• Be responsible for the development and implementation of a reward policy and systems including the management of the job evaluation processes and the annual pay remit
• Act as system administrator including management and development of Select HR database and staff self-service tool
• Oversee the absence management process ensuring that leaves of absence, sickness and annual leave are accurately recorded
• Manage HR external supplier relationships including out placement providers, Childcare, Eye care and Bike scheme providers

Staff Welfare

• Manage and oversee wellbeing initiatives and activities for staff
• Act as UKAD’s Mental Health First Aider and provide advice where necessary on UKAD’s Mental Health and Wellbeing and Stress Management Policies
• Manage HR external supplier relationships with occupational Health provider – Co-Health and Employee Assistance Programme – Empathy

Projects

• Lead on the implementation of replacement the HR IT application and integration with Payroll application
• Drive the elimination of Word-based records moving to web-based forms and FileMaker databases

Qualifications/experience/knowledge

• essentially CIPD qualified with active Associate or Chartered membership
• Desirably a first degree in a relevant field, preferably in business management or human resources
• Demonstrable experience working at a senior level with a proven background in developing and implementing HR policies and procedures, ideally in sport, regulation or the wide public sector
• Well-developed Human Resources and line management skills, including establishing relationships with relevant partners and stakeholders
• Demonstrable experience in providing consistent and accurate HR advice and guidance
• Experience of job evaluation
• Demonstrable knowledge of UK employment legislation
• Local Government Pension Scheme experience advantageous

Skills

• Ability to build and sustain relationships with a network of key people internally and externally
• A passion for the human resources function and service delivery with a creative approach to work; the ability to develop innovative solutions and use initiative in problem solving
• Excellent interpersonal, negotiation and communication skills
• Excellent team-working skills
• Proven experience in supporting a team or organisation through a period of change
• Strong organisational and prioritising skills and the ability to handle a variety of tasks simultaneously (combining hands-on and managerial work)
• Ability to work in a fast-paced, unpredictable and demanding environment with shifting priorities
• A strong commitment to, and understanding of, equality and diversity issues
• Demonstrable people management experience
• Good working knowledge of HR systems, MS Office, including proficient use of Excel and reporting
• Commitment to supporting UKAD’s values and its EDI policy

Staff Benefits

• 25 days annual leave plus bank holidays and accrual of one days annual leave for every year of service, up to 30 days
• Flexible Start and Finish times (start between 08:00 – 10:00 finish between 16:15 – 18:15)
• SMART Working including regular working from home after successful induction
• Christmas closure, between Christmas and New Year (not deducted from your annual leave allowance)
• Enhanced maternity and paternity leave
• Family friendly leave including Emergency leave and Parental leave
• Employee Assistance Programme
• Equality, Diversity & Inclusion Working Group
• Healthy Lifestyle Benefit
• Two days paid Sports Leave and one day paid Volunteer Leave per annual leave year
• Staff Consultation Forum
• Annual Wellness Week
• Cycle to Work Scheme
• Interest free Season Ticket Loan
• Eye Care Vouchers
• Government Pension Scheme (LGPS) with four per cent pension allowance on top of your basic salary

UKAD is committed to providing equality of opportunity. We promote an environment that is inclusive and recognises the value of variety in the workplace. Therefore, in particular we welcome applications from diverse backgrounds and underrepresented groups.

How to Apply

To apply, please follow the link to the vacancy posting on the UK Anti-Doping website and follow the instructions at the bottom of the page.

The deadline for application is: 23:59, Friday 21 January 2022.